Skip to content 
Operations Coordinator
Operations Coordinator
(with Executive Support)
- Rio Grande Valley, Texas (Edinburg/McAllen area)
- Full-Time
- Reports to CEO
Position Summary
AltaCair Foundation is seeking a highly organized and mission-driven Operations Coordinator to support daily operations, program logistics, and executive functions. This role is critical in ensuring efficient internal processes while supporting leadership in advancing community-based health initiatives across underserved colonias in the Rio Grande Valley.
The ideal candidate is detail-oriented, adaptable, and passionate about improving community health outcomes.
Key Responsibilities
Operations & Administrative Coordination
- Coordinate day-to-day administrative operations of the foundation
- Manage schedules, calendars, and meeting logistics for programs and leadership
- Maintain organized records, documentation, and filing systems
- Support procurement, inventory tracking, and supply coordination for events and programs
- Assist with coordination of community events, health fairs, and outreach initiatives
Program & Community Support
- Provide logistical support for community-based programs (e.g., food distribution, community fair , poverty simulation, health initiatives)
- Track attendance, participation data, and program outcomes
- Assist with preparation of reports for grants, partners, and stakeholders
- Support communication with community partners and volunteers
Executive Assistance Duties
- Provide direct administrative support to the CEO/leadership team
- Schedule meetings, prepare agendas, and take meeting notes
- Draft emails, correspondence, and basic reports on behalf of leadership
- Assist with donor tracking, follow-ups, and stakeholder communications
- Support coordination of board meetings and partner engagements
Data & Reporting
- Maintain accurate data entry for programs, outreach, and impact metrics
- Assist in compiling reports for grant applications and funders
- Ensure confidentiality and integrity of organizational data
Required Qualifications
- Bachelor’s degree , Masters preferred (or equivalent experience)
- 1–3 years of experience in administrative, operations, or nonprofit roles
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to multitask and adapt in a fast-paced, community-focused environment
Preferred Qualifications
- Experience in nonprofit or community-based work
- Familiarity with grant reporting or data tracking
- Bilingual (English/Spanish) strongly preferred
Equal Opportunity Statement
AltaCair Foundation is an equal opportunity employer committed to diversity, equity, and inclusion in all aspects of employment.
Application Instructions
Please submit your resume and a brief cover letter outlining your interest in community health and nonprofit work to:
[rashmi@altacairfoundation.org / Application Link]
Core Competencies
- Attention to detail and accountability
- Professionalism and discretion (especially in executive support)
- Strong interpersonal and teamwork skills
- Commitment to AltaCair Foundation’s mission and community impact
Why Join AltaCair Foundation
- Opportunity to make a direct impact in underserved communities
- Exposure to cross-sector collaboration (healthcare, nonprofit, government)
- Professional growth in nonprofit operations and program management
- Mission-driven, community-centered work environment
⚠ Important Note
Please apply only if you meet the required qualifications. We want to respect every applicant’s time.
How to Apply?
Simple process — no online forms, just a direct email to our team.
1
Prepare your Resume
2
Write a Cover Letter
3
Include Contact Info
4
Email directly to us
Subject line: Operations Coordinator (with Executive Support) Application